Privacy Policy
Last updated: September 2026
FHM Personnel Ltd ("FHM Personnel", "we", "us" or "our") respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, apply for a position, register with us as a candidate or use our recruitment services.
1. Who We Are
FHM Personnel Ltd
Office 07-121, 8 Devonshire Square
London, England
EC2M 4YJ
Website: www.fhmpersonnel.co.uk
FHM Personnel Ltd is a recruitment business providing recruitment and talent services to employers and individuals seeking employment.
For privacy enquiries, please contact us through our website or using the contact details provided on our website.
2. Information We Collect
Depending on how you interact with us, we may collect information including:
Candidates and prospective candidates

• Name and contact details

• CV and employment history

• Education, qualifications and professional experience

• Skills and areas of expertise

• Current and desired employment information

• Salary expectations

• Availability and notice period

• Right-to-work information

• References

• Interview and assessment information

• Information provided through applications or conversations with our consultants

• Information obtained from professional networking platforms, job boards and other publicly available professional sources

Where necessary for a particular role, we may also process additional information such as information relating to eligibility, background checks or criminal convictions. We will only process such information where there is an appropriate legal basis and where permitted by applicable law.
Clients and business contacts
We may collect:

• Name

• Job title

• Company information

• Work contact details

• Communication history

• Recruitment requirements

• Information relating to our business relationship

Website visitors
We may collect technical information such as:

• IP address

• Browser type

• Device information

• Website usage information

• Pages visited

• Cookies and similar technologies

3. How We Collect Information
We may obtain personal information:

• Directly from you

• When you submit a CV or application

• When you contact us by email, telephone or through our website

• From employers and clients

• From professional networking websites and recruitment platforms

• From job boards

• From referees or other professional contacts

• From publicly available professional sources

• From third-party service providers supporting our recruitment services

Where we obtain information about candidates indirectly, we will provide appropriate privacy information in accordance with applicable data protection requirements.
4. How We Use Your Information
We may use personal information to:

• Identify suitable employment opportunities

• Match candidates with vacancies

• Present candidates to prospective employers

• Communicate with candidates and clients

• Arrange interviews

• Obtain references

• Carry out appropriate recruitment and verification checks

• Provide recruitment and talent services

• Maintain our recruitment database

• Manage our business relationships

• Respond to enquiries

• Improve our website and services

• Meet legal and regulatory requirements

• Protect our business against fraud, misuse or security threats

We will only use personal information where we have a lawful basis for doing so.
For recruitment activities, this may include legitimate interests, where appropriate, as well as other lawful bases depending on the circumstances. The ICO recognises that legitimate interests can, in appropriate circumstances, apply when recruitment agencies use professional information to identify potential candidates.
5. Sharing Your Information
Where appropriate, we may share candidate information with:

• Our recruitment clients and prospective employers

• Organisations involved in the recruitment process

• Referees

• Background-check or verification providers

• Technology and software providers that support our recruitment operations

• Professional advisers

• Government, regulatory or law-enforcement bodies where legally required

We will only share information where there is a legitimate reason to do so and will take appropriate steps to protect your information.
We will not sell your personal information to third parties.
6. Recruitment Technology and AI
We may use recruitment technology, including software and artificial intelligence tools, to assist with activities such as candidate sourcing, CV processing, research, candidate matching, administration and recruitment workflows.
Where such technology is used, we take steps to ensure that personal information is handled lawfully, fairly and transparently.
Where automated processing or profiling could significantly affect an individual, additional safeguards and information may apply.
We do not rely solely on automated systems to make final recruitment decisions about candidates.
The ICO has highlighted the importance of transparency, data minimisation and appropriate safeguards when AI is used in recruitment.
7. How Long We Keep Your Information
We will retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to provide recruitment services, maintain appropriate records and comply with legal obligations.
Candidate information may be retained after an application or recruitment process has ended where there is a legitimate reason to keep it, such as identifying candidates for future suitable opportunities.
We regularly review the information we hold and will securely delete or anonymise information when it is no longer required.
Specific retention periods may vary depending on the type of information and the circumstances in which it was collected.
8. Keeping Your Information Secure
We take appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
9. Your Data Protection Rights
Depending on the circumstances, you may have rights under applicable data protection law, including the right to:

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of your information

• Request restriction of processing

• Object to certain processing

• Request transfer of certain information

• Withdraw consent where processing is based on consent

• Object to direct marketing

• Request information about certain automated decision-making

Some rights are subject to legal conditions and exemptions.
If you wish to exercise your rights, please contact us using the contact details on our website.
10. Marketing
Where required by law, we will obtain appropriate consent before sending electronic direct marketing communications.
You can unsubscribe from marketing communications at any time by contacting us or using the unsubscribe option provided in the communication.
11. Cookies
Our website may use cookies and similar technologies to operate effectively, understand website usage and improve your experience.
Where required, we will ask for your consent before placing non-essential cookies on your device.
Further information can be provided in our Cookie Policy.
12. Third-Party Websites
Our website may contain links to third-party websites, including job boards, professional networking platforms or other recruitment-related services.
We are not responsible for the privacy practices or content of third-party websites. We recommend reviewing their privacy policies before providing them with personal information.
13. International Transfers
Some of the technology and service providers we use may process information outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable data protection legislation.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our business, services, technology or applicable legislation.
The latest version will always be published on this page, together with the date it was last updated.
15. Contact Us
If you have any questions about this Privacy Policy or how FHM Personnel Ltd handles your personal information, please contact us:
FHM Personnel Ltd
Office 07-121, 8 Devonshire Square
London, England, EC2M 4YJ
Website: www.fhmpersonnel.co.uk
Email: [insert your privacy/contact email address]
You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has been handled unlawfully or your data protection rights have not been respected